Clear writing is easy to say, but what exactly does it mean? The term defies definition but you know it when you see it.
Clear writing means using words effectively. It is evidenced by the orderly and logical presentation of information using everyday language that readers can easily understand. It is concise, well organized, and follows other good writing practices that will be discussed in coming blogs.
One practical way of attaining clearness in writing is by fully thinking out what you want to say.
Avoiding excess language and using words economically will also go a long way toward achieving clarity.
Write as you talk, in a natural conversational tone, one on one, not stilted or artificial. Try writing with a specific person in mind, giving that person the information you would want to receive in return.
A clearly written document should be easy to read and be visually attractive so it looks like its meant to be read.
A good rule of thumb to follow is to ask yourself at each stage of the writing process, can my thoughts be presented any more clearly? Question the need for everything in the writing. If you don’t know what you’re trying to say you can’t write it clearly.
When you are satisfied the writing is as clear as you can possibly make it, then and only then should it be used.
